Studio Institute

Registrar Intern

MIT List Visual Arts Center -- Registrar Intern

Please see instructions on how to apply at the bottom of this page.

The MIT List Visual Arts Center has an extensive collection of contemporary art, encompassing over 1,200 artists, and growing annually. To date, comprehensive copyright research has not been done for all non-ARS or VAGA represented artists. The Registrar intern will be responsible for researching the current copyright holder, preparing non-exclusive license agreements, tracking approvals, and updating our collections management system, EmbARK. In addition, the intern would also ensure that our artist records have complete and accurate life dates and nationality information, by using the Getty ULAN artist database. 

These are critical steps in order for the List Center to expand its online collections catalogue, and release an additional 3,000 records to its website. Our goal is to make all of our permanent collection accessible to visitors, researchers, and scholars around the world, as well as providing a valuable resource for students participating in our Student Art Loan Program. Additionally, we have over 300 slides of collection objects that need to be digitized. As time permits, we would also like for the intern to scan these images and import them into EmbARK. Digitizing these images helps to preserve critical object documentation and condition history, and helps familiarize the intern with our collections, as well as standard methods for organizing and storing digital media.  

Candidates should have an interest in pursuing a career in museums, with a focus in collections management. The Intern must be well organized, exhibit a strong attention to detail, and excel in research. A proficiency in Word and Excel, and an ability to perform tasks in a professional manner is required.

Projects include:
- Digitizing objects and entering slides into the EmbARK database
- Expand and fill out online collections catalogue
- Verify copyright research and copyright holder information for items in MIT List's catalogue

This position pays $12/hr, 28 hours a week for 9 weeks. In addition, you will receive a $580 stipend for completing the Arts Intern component of the program. Visit the Program Details page for more information.  

1) Will be enrolled as a full time undergraduate student as of the Fall 2018 semester. You must be a rising Junior or Senior.
Attend college in Boston, or live within the boundary established by Route 128 (also known as the 95 loop). 
3) Have an Expected Family Contribution of less than $5000. This number is on your FAFSA form, to see what it looks like -- click here. 


1) To apply to a position, please click here and fill out the eligibility application form.
2) Once your eligibility application is reviewed and approved, Studio Institute will send you an email confirming your eligibility for the program. Note: once you're verified as eligible for Arts Intern, you can apply to as many positions as you'd like. You do not have to submit the eligibility application more than once. 
3) You will forward this confirmation email, along with your CV, cover letter, transcript, and recommendations to the email below these instructions with the subject "Arts Intern 2018 Approved Application".

Once you've received confirmation of eligibility, email your application to Lisa DeLong at